Billing amp Collections Specialist

Profile

Description
Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Billing & Collections Specialists in our New York City or Long Island - Garden City office. We offer competitive compensation and an excellent benefits package.
Position Summary:
The Billing & Collections Specialist is responsible for the accurate and efficient preparation of invoices for various Billing Attorneys. This position will interact with all levels of attorneys, client’s and staff to effectively drive the collection process. The candidate will assist with collections, AR analysis, ebill invoice rejections, invoice resubmissions, Credit/Retainers refunds, client calls as needed. Candidate should also be flexible to work overtime as needed.
Duties & Responsibilities:
Assists with collection and analysis functions for clients in NY region
Responsible for accounting functions, including but not limited to, accounts receivable and billing
Proactively and efficiently communicates accounts receivable information to office and firm management
Processes client bills using Pre-bill Viewer and Aderant software
Submits electronic client invoices and accruals via various e-billing websites
Researches and responds to accounting and billing questions; communicates with clients as needed
Reviews and edits pre-bills in response to requests from attorneys and legal support specialists
Processes a high volume of complex bills
Reviews and verifies accuracy of billing documentation
Reviews client matter documentation: implementation of EL financial arrangements where required
Analyzes client balances and client ledgers (payments and applications)
Application and re-application of deposits, retainers, unapplied cash
Assists with client refunds
Reviews client AR balances and collection communication with the Billing Attorney/Business Director/Revenue Director
Assists with the distribution of various reports/documents to the Attorney’s during the mid-year and end of year clean-up and Collection Drive
Enters and maintains collection notes into our Dashboard/Aderant Collection system
Assists with our yearly Internal Audit (researches credits and initiates any refunds, updates the collection notes, etc.)
Assists with other special projects, ad hoc reports, and activities as needed, and performs additional duties as assigned
​ Skills & Competencies:
Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly
Ability to prioritize workload and adapt to a fast-paced environment
Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
Proactive in identifying accounting issues and providing solution
Ability to work under pressure to meet strict deadlines, adapt to a fast-paced, high-pressure environment to achieve business goals and objectives
Qualifications & Prior Experience:
​Bachelor’s Degree or equivalent experience in Accounting, Finance, or related field preferred
Three or more years prior experience as a Biller preferably within a law firm
Aderant software, Chrome River, Prebill Viewer, and Ebilling Hub experience helpful; collection experience a plus
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly
The expected annualized base salary range for this position is $80,000 to $95,000. Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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